Monthly Archives: June 2011

May 2011 Minutes

May18, 2011 Meeting Minutes

 

1.                  Meeting called to order at 2:00 PM by Chair Phedra Elliott.

2.                  Attendance: Phedra Elliott – Chair, Sarah VanCleve – Secretary, Sally Santana – Member at Large, Darlene Cook, Walt LeCouteur, Betsi Kuker, Greg Fontenette, Jim Stowers, Clara Ann Ness, Trudy Stacy, Susan Brown, Diana Gilman, Imari Stone, Linda Kerkes, Danielle Perez, Julie Graves, Raelenea Rodriguez, Tamee Cyphers, Terry Schroeder, Susan Brown, Kirsten Jewell, Dave Frederick, Beverly Kincaid

3.                  Introductions were made around the table.

4.                  Agenda Review:  No changes were made to the agenda.

Minutes: April Meeting minutes – Walt pointed out an error on the section about Georgia’s Place; there are 24 beds in Georgia’s Place.  Sally Santana moved to approve, Betsey Kuker seconded and they were approved as corrected. 

Westsound Treatment – Robin O’Grady:  Westsound Treatment celebrated their 30th anniversary this year.  They incorporated in 1981as Awareness Express.  They provide several programs to over 1,200 low-income participants annually.  Programs include:

  • Chemical Dependency Assessment and Treatment – crises stabilization, treatment, information, life and job readiness skill development and one-on-one counseling.
  • O’Hana House – Serves 8 low-income homeless, chemically dependent women and their children with safe and sober housing with case management.
  • The Lighthouse – Serves 8 low-income homeless, chemically dependent men with safe and sober housing with case management.
  • Forward Bound – Permanent housing, supportive services and case management to 14 homeless families with multiple barriers, utilizing many community partners.  Rent is subsidized through project-based vouchers so that the resident pays 30% of their income for rent.
  • Oxford Houses of WA partnership – Provide homeless housing to 8 low-income women and their children.
  • Department of Veterans Affairs partnership – Provide full-time case management staff and support at the Building 9 Transitional Housing program.

Strategic plans for 2011-2013 include:

  • Expand treatment center using Recovery Oriented Systems of Care (ROSC).
  • Seek innovative ways to develop employment opportunities for participants.
  • Build WSTC individual, foundation and corporate donor base.

Coordinated Grant Application – Kirsten Jewell:  There is a public hearing on the coordinated grant application on Tuesday 5/24.  The public hearing will be part of the KRCC board meeting and will begin about 8:45 am.  They will also be discussing the two set-asides that have been proposed by the CoCC.  The mandatory technical assistance meeting is on Thursday 5/26 at the Norm Dicks Government Center.  Those who want to apply for public service grants need to attend from 9 am to 11 am.  Those who are interested in applying for capital grants need to attend from 1 pm to 3 pm.   Since there have been significant changes, it is recommended that the person who will be filling out the application attends.  An optional pre-submittal review can be done, by appointment until July 8.  Interviews will be held the first week of September.  The application packet is online and a calendar is at the front of the packet.  They will be using partial electronic submittal, but will still require 3 paper copies and 1 pdf on a cd or jump drive.   The CoCC will need to identify 2 persons to sit on the Grant Review Committee (GRC) for the public service applications and two people for the capital applications.  We will discuss the process for this at a later date.

CoCC Bylaws – Phedra Elliott:  There were not enough member agencies to fulfill of quorum of 2/3 of the membership, so the voting on the bylaws will be done via email.

WSCH Conference – Any Attendees:  Kirsten talked to several persons about coordinated entry.  One interesting concept is that of coordinated exit, which is the concept of what is in place in community support networks to help people when they exit the system.  There was also discussion regarding the legislative session.  Persons were asked to call legislators regarding SHB 2048.  Members were also encouraged to call federal legislators regarding the McKinney-Vento funding.  There was also some good information regarding the comparison of HMIS data with DSHS data and discussion of using HMIS for the PIT count.  There was a question asked regarding information on emergency room services, due to a person being homeless.  Downtown Emergency Services Center (DESC) in King County presented information about Housing First, including a study showing that some emergency room services decreased due to people having a place to live.  There was discussion about a bill that will limit the number of visits to the ER; it is unclear exactly how this will affect uninsured persons and people on Medicaid.  There was discussion about permanent supportive housing the the cost of housing persons versus the cost of medical treatments, as the article “Million Dollar Murray” points out.

COMMITTEE REPORTS:

Outside Homeless – Sally Santana:  At the last meeting, they had a discussion regarding pursuing the creation of a winter shelter/drop-in center.  Leif Bentsen and Major Baker are drafting a plan.

Community Education and Outreach – Sally Santana:  They are working on the “Ways to Help the Homeless” brochure and will bring an update to the next meeting.  If you have something you would like added, send it to Sally.

Severe Weather – Jim Stowers:  There is discussion about having the existing shelters pick up an additional load during extreme weather by having increased numbers at their shelters. 

AGENCY UPDATES:

Coffee Oasis – Dave Frederick:  They had their first annual graduation ceremony last Friday and graduated 32 youth.  They had nine business partnerships who helped with the ceremony.  It was a wonderful ceremony and youth took great pride in their accomplishments over the past year.  The shelter is moving along. 

Housing Kitsap – Julie Graves:  Coffee Oasis is partnering with Nollwood (one of HK’s public housing developments).  They put on an Easter event for the residents of Nollwood.  HK staff have seen a positive impact on the families; once the kids gets involved, the parents start interacting.  It is a positive partnership.

OneChurch One Family – Susan Brown:  They are partnering with Youth for Christ.  They will be getting a trailer and using YFC caseworkers to work with the families.  This will be used for foster children who are aging out of foster care.

Kitsap Transit – Trudy Stacy:  The Board passed a resolution to keep paper transfers indefinitely.  ORCA cards continue to be provided for no cost to low-income persons.  They are working on a simplified application that agencies will be able to complete for clients.

Kitsap Parent-Child Assistance Program – Clara Ann Ness:  Brochures for the Parent-Child Assistance program were distributed.

Kitsap Community Resources – Darlene Cook:  Energy assistance money is still available.  Call 360-479-1507 to schedule and appointment. 

Kitsap Recovery Center – Linda Kerkes:  They have space for 4 males and 2 females at the  Guest House.  Community service with KRC is required as part of that program.

O’hana House: – Tammee Cyphers:  They currently have one bed available for women. 

The Lighthouse – Imari Stone:  They currently have a great group of men staying there.  Their biggest struggle is finding employment.

Bremerton Housing Authority – Sarah VanCleve:  The Summit is open; they have 8 tax-credit units still available. 

Kitsap Regional Coordinating Council – Kirsten Jewell:  The HMIS Manager Meeting is being rescheduled.

DSHS – Bremerton CSO – Danie Perez:  Information about CSO services was distributed.

Housing Resources Board – Phedra Elliott:  They are breaking ground on Ferncliff Village.  Eighteen have been sold.  To qualify, a family must be below 80% AMI for Kitsap County.

Sound Grants – Bev Kincaid:  Bev is on the search committee for an Executive Director for Habitat for Humanity.  Information is on their website.  They are still accepting applications.

Georgia’s House – Walt LeCouteur:  Walt reported that they are currently housing 11 women and 5 children. 

Bremerton Rescue Mission – Walt LeCouteur:  Their Tuesday/Thursday mealsite is a little shaky, but still running.  They are at the DSHS/Bremerton CSO office on Auto Center Way at noon.

The meeting adjourned at 3:45 pm.

 

Respectfully Submitted,

 

Sarah VanCleve, Secretary

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April 2011 Minutes

April 20, 2011 Meeting Minutes

 

1.                  Meeting called to order at 2:00 PM by Chair Phedra Elliott.

2.                  Attendance: Phedra Elliott – Chair, Sarah VanCleve – Secretary, Sally Santana – Member at Large, Walt LeCouteur, Sheila Gilliam, Betsi Kuker, Shannon Bauman, Greg Fontenette, Jim Stowers, Clara Ann Ness, Ruth Westergaard, Siri Kushner, Diana Gilman, Imari Stone, Linda Kerkes, Sharon Gourley, Leif Bentsen, Raelenea Rodriguez, Tamee Cyphers, Terry Schroeder, Leann Weaver, Jerry Butler, Denise Agee, Elizabeth Wagner, Darin Gemmer, Shayna McKinnon, Ruth Gibbs, Jackie Brown, Linda Joyce, Beverly Kincaid

3.                  Introductions were made around the table.

4.                  Agenda Review:  No changes were made to the agenda.

Minutes: March Meeting minutes – Sally Santana made an addition to the minutes.  Under Jennifer Laslovich’s presentation about the Housing Stabilization Program, Jennifer said, “As people lose income (TANF for example), the amount of their subsidy increases.  This decreases the number of people that they can assist with subsidies.”  Walt LeCouteur moved to approve, Leif Bentsen seconded and they were approved as corrected. 

YWCA – Home Plus Program – Linda Joyce:  In the summer of 2009, the YWCA was looking at another option for the families they serve – a Housing First model.  Linda and others went to Portland to look at their Home Free program.  It was felt that this type of program gave families an opportunity to move beyond domestic violence and maintain permanent housing.   One of the first things they needed was to get buy-in from private landlords in order to have access to permanent housing.  Wrap around services, sometimes long-term are also needed.  The services will be provided to the families “on their turf” instead of them having to come into the YWCA; survivor-driven services.  With this program, the YWCA can provide rent, utility assistance and other resources, such as moving expenses and household items that are needed to maintain their home or get into a permanent home.  Even financial help with activities for the family can be received as they want to get the family rooted in the community.  In their first year, 18 families applied for the Home Plus program and 15 remain in permanent housing.  The YWCA is finding that for most families, once they get a couple of months of rental assistance, they don’t need it any longer.  The Case Managers connect with the families on a weekly basis.  Some families use emergency shelter initially, but others are able to move directly into permanent housing.   YWCA staff meet periodically with the Gates Foundation, the Washington State Coalition Against Domestic Violence and the other four grantees in Washington State.  They have received a lot of community support, primarily in getting discounts on services, etc.

 

Veterans and Human Services Funding – Leif Bentsen:  Last month, Bill Block talked about King County’s Veterans and Human Services Levy.  Our County Commissioners are willing to listen to a similar proposal for Kitsap County.  There is also another option of a 1/10 of 1% sales tax.  This is limited to mental health, substance abuse and therapeutic courts and is used to provide new or expanded programs/services.  A portion can be used to supplant existing funding on a decreasing scale.  A statewide poll was taken of over 400 households statewide, with 20 from Kitsap County, regarding whether they would support increased taxes of $5 to $10 per month to support homeless veterans.  The poll was overwhelmingly positive.  In order for the Commissioner to propose a levy, they need a community-based proposal that would demonstrate the need and identify how the money would be used.  Bev Kincaid offered to assist with putting together this information for the commissioners.

Quarterly Indicators of Homelessness – Siri Kushner:  A copy of the spreadsheet with the most current quarterly indicators (1st quarter 2011) was passed out.  Siri went over the numbers.  One of the concerns is that the numbers are not always kept in the same way, so may not indicate the same thing.  Suggestions were made on ways to improve the spreadsheet.  Sally Santana and Jackie Brown offered to be on a committee to look at ways to improve the information.

CoCC Bylaws – Phedra Elliott:  The newly revised bylaws were sent out with the Thursday Journal last week and will be included again this week.  Please review and be prepared to vote on them at the May meeting.

Funding Priorities – Terry Schroeder:  Terry passed out the Housing Funding Leadership Group’s draft recommendation for the Grant Program Funding Priorities that will be sent to the KRCC Board on May 24.   If anyone has any comments, they can happen in one of two ways: 1) The CoCC as a whole can write a letter to be attached to the recommendations and/or 2) Individual agencies can write letters of public comment and submit them to Kirsten Jewell.  No comments were received.

AGENCY UPDATES:

YWCA – Jackie Brown:  They currently have two single beds available.

Housing Kitsap – Shayna McKinnon:  As of July 25, 2011, they will be moving to the Norm Dicks Government Center.  They are in the process of updating their application with the new address.

Westsound Youth for Christ – Darin Gemmer:  Youth for Christ is working on mentoring youth and he wants to connect with services that are available to youth and the organizations involved in the CoCC.

Agape – Diana Gilman:  They currently have three single female homeless beds available.  They must be in recovery for 30 days or more.

Kitsap Parent-Child Assistance Program – Clara Ann Ness:  They currently have six openings for women who are pregnant or have recently given birth and were using drugs/alcohol during their pregnancy.  They can work with them for a three-year period.  The goal is for these women to not have any additional FAS children.

Community Development Block Grant – Shannon Bauman:  The Combined Funding application has been posted on the city, county and KRCC websites.  The public comment period is open.  Please check out the application and make any comments.  The mandatory Technical Assistance session is Thursday May 26, 2011 at the Norm Dicks Government Center. Information on Public Service grant requests will be from 9 am to 11 am and information on Capital grant requests will be from 1 pm to 3 pm.

Kitsap Recovery Center – Linda Kerkes:  The Guest House is full right now.

Westsound Treatment Center:  The O’hana House has three beds available for women.  The list is full for their Forward Bound program; they are just waiting for the project-based vouchers so they can begin placing persons.  The Lighthouse has one bed available for a single man and the possibility of another at the first of May.

Bremerton Housing Authority – Sarah VanCleve:  They have nine $10,000 grants for housing providers to be used for housing or housing services.  All that is required to apply is a short blurb as to what you will use the money for.  The deadline for submitting an application is June 1.

Kitsap Mental Health Services – Sheila Gilliam:  Burwell Place received their Certificate of Occupancy from the Fire Marshal.  They are fully filled.

DSHS – Bremerton CSO – Sharon Gourley:  As of May 1, they are reducing cash grants for families with more than six in the household.  A grant for a 6 person household will go from about $900 to $762.  In WorkFirst, a parent with a child under the age of 6 will only need to participate for a minimum of 20 hours/week.

St. Vincent de Paul – Denise Agee:  Their 17-bed shelter is full right now.

North Kitsap Fishline – Rae Rodriguez:  They have rent assistance, up to $300, for North Kitsap area residents. They also can provide motel vouchers for up to a week for any homeless person who is being case managed.  For the motel vouchers, they provide them only for those who are very vulnerable.

Georgia’s House – Leann Weaver:  They had their dedication on Monday, April 18.  They have passed their inspection and are open.  They have 14 beds available for single women and women with children.  KCR is doing the referrals and case management.  They can take animals.

Bremerton Rescue Mission – Walt LeCouteur:  On May 5, they will have their annual banquet.  They have opened two discipleship houses for single men.  Currently they have five men housed.  This is clean and sober housing.  They have space for two guys.

The meeting adjourned at 4:00 pm.

 

Respectfully Submitted,

 

Sarah VanCleve, Secretary

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Kitsap Continuum of Care Coalition Bylaws

Bylaws

 

 

Article I: Vision, Mission, and Purpose

 

Vision – Every person in our community has a safe, decent, stable, and appropriate home.

 

Mission – Kitsap County Continuum of Care Coalition provides leadership to end homelessness through planning, coordination among social service providers, advocacy and education.

 

Purpose -

1)    To provide a network which shares ideas, concerns and resources applicable to homeless issues and to foster collaboration in addressing the needs of the homeless;

2)    To increase community awareness of the causes of homelessness, the needs of homeless people and ways to end homelessness.

3)    To participate actively in state and local advocacy for homeless issues

 

The Coalition is responsible for:

1)    Organizing the annual Point in Time Homeless Count.

2)    Participate in recommending priorities for the Affordable Housing For All Grant Program (2060) and the Homeless Housing Assistance Act Grant Program (2163) to the Kitsap Regional Coordinating Council.

3)    Making recommendations for members of the Grant Review Committee for the Coordinated Application Program to the Kitsap Regional Coordinating Council.

4)    Development of the Kitsap County Homeless Housing Plan for recommendation to the Kitsap Regional Coordinating Council.

5)    Assist in the development of the Homeless element of the Kitsap County/ City of Bremerton Consolidated Plan required by HUD and updated every 5 years.

6)    Other tasks and projects as identified.

 



Article II: Members and Meetings of Members

Any organization who subscribes to the mission and purposes of the coalition may become a member of the Coalition and designate one or more representatives to participate in Coalition activities.  Potential members may obtain a Membership Application from the Continuum of Care Coordinator.  New member organizations must be approved by the Executive Committee at a regularly scheduled Executive Committee Meeting.  Each member organization shall have one vote. Meetings of the Coalition are open to all, whether or not they are a member. 

 

Section 2.1: Member

A member is any organization matching the above criteria who agrees to the obligations and privileges of being a member of the Coalition.  Such agreement is formalized by completing and signing a Membership Agreement.  Attendance at 50% of the regular monthly Coalition meetings is encouraged.  An organization is defined as a provider of services to assist homeless persons toward self sufficiency.  An organization that provides funding for homeless services is also eligible for membership. 

 

Section 2.1.1: Non-Voting Member

A Non-Voting Member is one who does not have voting rights

a)    A member organization, as identified in Section 2.1, may choose to be a non-voting member.  They will retain all other benefits of membership.

An individual or organization that does not meet the organization definition in Section 2.1 may join as a non-voting member, as long as they subscribe to the purposes and basic policies of the coalition.

 

Section 2.2: Representatives and Alternates

Each member organization may have one or more representatives.  Organizations may have more than one individual attend meetings; however the organization must designate a representative for voting purposes.

 

Section 2.3: Resignation of Members

Any member organization may resign from the Coalition by delivering a written resignation to the Continuum of Care Chair or Vice-Chair.

 

Section 2.4: Termination of Membership

Membership in the Coalition may be terminated for any action by a member who repeatedly violates the mission and purpose of the Coalition.  Removal based on detrimental actions shall require the affirmative vote of three-quarters (¾) of the present voting members.  In the event any such termination is contemplated, the Coalition Chair, or his or her designated representative, shall notify the member in writing citing reasons for the Coalition’s actions and the time and place of the meeting at which termination is to be considered.  Said notification shall be sent as soon as possible and be received at least ten (10) days prior to such meeting.  At the meeting, the member shall be entitled to respond to the stated reasons for the termination, and be heard in his or her own defense.

 

Section 2.4.1: Reinstatement of Membership

If a member has been terminated, they may reinstate their membership through the following process:

a)            Submitting a letter to the Coalition Chair requesting reinstatement of membership, describing the circumstances under which they were terminated and why they are requesting reinstatement.

b)            The letter shall be circulated to Coalition members in advance of the next Coalition Meeting;

c)            At the next Coalition Meeting the request for reinstatement shall be on the agenda and discussed by the Coalition members. 

d)            Coalition members shall vote on reinstatement.  A vote may take place following the discussion, or at the next Coalition meeting.

 

Section 2.5: Rights of Members:

Membership to the Kitsap County Continuum of Care Coalition includes receiving updates on issues relating to homelessness, voting privileges on Coalition business, and the opportunity to serve on or lead one of many committees or projects.

 

Section 2.6: Meetings

a)    Monthly Meetings:  Monthly meetings of the Coalition will be held on a date established by the Coalition.  Notices of each meeting shall be distributed to each member, electronically or by mail, and publicly posted on the Coalition web site and other locations as necessary.

b)    Conduct of Business:  Members present shall constitute a quorum (a quorum is at least 40% of voting membership) to conduct business at any regular meeting.  Business may be conducted and issues voted on at any scheduled monthly meeting.  Passage of any motions will be by simple majority of those voting members present. In rare situations when an urgent need arises that cannot wait for the next scheduled meeting of the Coalition and a vote of members is required, a vote by email may be conducted.  A quorum of responses is still required, and all members must be contacted and their responses posted to all members.

c)    Balloting:  Voting shall be conducted by show of hands of voting members.  No proxy votes are allowed.

d)    Conflict of Interest:  No member shall cast a vote on, nor participate in, any decision-making capacity on the provision of services by such member (or any organization which that member directly represents), nor on any matter which would provide any direct financial benefit to that member.  If a matter arises which places a member in a conflict of interest situation or a potential conflict of interest situation, that member will notify the Coalition Chair and abstain from voting.

e)    Minutes:  Minutes of all meetings shall be promptly recorded and a copy provided to each Coalition member by email prior to the next regularly scheduled meeting.

f)     Attendance:  Records of attendance, reports and the names of motion makers will be included in the minutes. 

g)    Special meetings of the membership may be called by the Coalition Chair upon written notice to all members at least ten (10) days in advance of the meeting.

                        i.  40% of voting membership shall constitute a quorum to conduct business at any special meeting.

                      ii.  No business shall be transacted at a special meeting other than that identified for which the meeting was called.

 

 

Article III: Officers, Nominations, Elections, and Terms of Office

 

The officers of the Coalition shall consist of the Chair, Vice Chair, Secretary, Immediate Past-Chair, and Member-at-Large. 

 

Section 3.1: Nomination for Officers: 

At the regular meeting of the Coalition held in July the Chair will facilitate the selection of a Nominating Committee.  The Nominating Committee will consist of an odd number of members of the coalition, totaling no less than three (3), nor more than seven (7) members.  Any member of the Coalition may serve on the nominating committee with the exception of the Chair and Vice Chair of the Coalition.

a)    The Nominating Committee will solicit recommendations for officers from the membership of the Continuum of Care Coalition.  It will submit a slate of officers to the Coalition by mail or email one month prior to the election date in September.

b)    Nominees will indicate their willingness and eligibility to serve for each position.  The Coalition will accept a slate of nominees and entertain nominations from the floor for each position. 

c)    The Chairperson, Vice Chairperson, Secretary, and Member-at-Large shall be elected by a majority vote for one (1) year term beginning on Oct. 1st and ending on Sept. 30th.  The Chairperson, Vice Chairperson, Secretary and Member-at-Large can serve for up to three consecutive one-year terms. The Immediate Past-Chair is automatically appointed by the virtue of serving as Chair during the previous term.

 

Section 3.2: Elections and Voting for Officers

Voting members of the Coalition present at the meeting in September will vote for a candidate.  Votes are limited to one vote per membership organization.  Voting will be done by secret ballot.  The candidate with a simple majority of votes from those voting members present at the meeting will become the new officer.  Terms of office begin Oct. 1st.

 



Section 3.3: Duties of the Chair, Vice-Chair, Secretary and Member-at-Large:

a)    The Chair of the Coalition shall preside at all regular Coalition meetings and Executive Committee meetings and shall have such other powers and duties consistent with these bylaws as may be assigned from time to time by the members.  The Chair shall also appoint interim chairs for new committees.

b)    The Vice Chair shall be responsible for the actions described in Section 3.3 a. in the absence of the Chair. 

c)    The Secretary, or their designee, shall take notes at all Coalition meetings and distribute them to the membership.  The Secretary shall have all duties and responsibilities usually associated with this position including distribution of agendas, meeting minutes and other materials.

d)    The Member-at-Large represents the general membership on issues of interest or concern, particularly those that arise outside of the standing committee structure.

 

Section 3.4: Resignation

Any officer may resign at any time by delivering a written resignation to the Coalition Chair.  The acceptance of such resignation, unless required by the terms thereof, shall not be necessary to make the resignation effective.

 

Section 3.5: Removal

Any officer may be removed from office by a two-thirds (2/3) majority vote of the voting members at a duly held meeting of the membership.  A quorum of voters must be present at this meeting.  Proper notice specifying the proposed removal shall be given one week prior to any meeting of the membership in which removal shall be considered.

 

  Section 3.6: Vacancies

If a vacancy occurs on the Executive Committee (described in Section 4.2), that vacancy shall be filled as follows:

a)    If the Chair position is made vacant, the Vice-Chair will become the Chair and will assume all duties and responsibilities of this position.

b)    If the Vice-Chair position is made vacant, it will remain unfilled until the next election.  Should a Vice-Chair be needed to fill the role of the Chair during this vacancy, the immediate Past Chair will assume this duty.

 

c)    If the Secretary position is made vacant, the Vice Chair will assume this role in addition to the Vice-Chair role or the Chair will appoint another member of the Executive Committee to assume this role.

d)    If the Member-at-Large position is made vacant, it will remain unfilled until the next election or until the Chair can call for the special nomination and election of a new Member-at-Large to complete the current term.

 

 



Article IV: Committees

 

Section 4.1: Standing Committees:

The Kitsap Continuum of Care Coalition shall have the following standing committees: Executive Committee, Nominating Committee, Community Education and Outreach Committee, and Point in Time Homeless Count Committee.  All meetings shall be announced and open to any Coalition member who wishes to attend.

 

Section 4.2: Executive Committee:

The purpose of the Executive Committee is to direct and manage the activities of the Coalition and provide policy guidance to the Continuum of Care Coordinator.  The Executive Committee reviews all action items from the other committees and recommends action to the Coalition.  The Executive Committee may take action on behalf of the Continuum of Care Coalition between regular monthly meetings.  All such actions shall be consistent with Coalition obligations, policies, and plans and shall be subject to Coalition ratification at the next regular or special meeting.

 

Membership: The Executive Committee may consist of five (5) members including the Chair, Vice-Chair, Secretary, Immediate Past-Chair, and one (1) voting Member-at- Large elected from the Coalition.

 

Duties: The duties of the Executive Committee include:

 

a)    Organizing committees and assigning responsibility to ensure that essential information on the status of Coalition activities is available.

 

b)    Providing leadership to the Coalition and working with the Continuum of Care Coordinator to carry out the responsibilities of the Coalition.

 

c)    Ensuring membership representation from the broad network of Kitsap County service providers concerned with the mission of the Coalition.

 

d)    Providing oversight of committee actions in carrying out the Kitsap County Homeless Housing Plan.

 

Section 4.3: Nominating Committee

The Nominating Committee will consist of an odd number of members of the Coalition, totaling no less than three (3), nor more than seven (7) members.  Any member of the Coalition may serve on the nominating committee with the exception of the Chair and Vice-Chair of the Coalition.  The Nominating Committee will carry out duties per Section 3.1.

 



Section 4.4: Community Education and Outreach Committee

The mission of the Community Education and Outreach committee is to promote community awareness of homeless issues through education, advocacy, and the mutual support and sharing of resources among agencies.  Its goals are:

1)    Education of the broad Kitsap Community on the various issues of homelessness.

2)    Advocacy of homelessness issues to a broad spectrum of elected and government officials at    all levels.

3)    Increased awareness among agencies of their missions as they relate to homelessness.

The CEO Committee will abide by limitations described in Section 4.7.

 

Section 4.5: Point in Time Homeless Count Committee

The mission of the Point in Time Homeless Count Committee is to organize and conduct the annual Point in Time Homeless Count annually.  The Coordinator will be the chair of this committee.  The Point in Time Homeless Count Committee will abide by limitations and rules described in Section 4.7. 

 

Section 4.6: Ad Hoc Committees:

Mission specific ad hoc committees may be created at the discretion of the Executive Committee or by a vote of the membership at a regularly scheduled Coalition meeting.  All such committees shall cease to exist when their specified tasks have been completed.  Each of these committees will create a work plan, keep minutes, and provide a monthly update to the Executive Committee during Executive Committee meetings and to the Coalition during Coalition meetings for the duration of the Committee’s existence. The Chair or Chair’s designee will serve as the interim Chair of any new committee until members of that committee elect a chairperson during their first meeting.  Ad hoc committees will abide by the limitations and rules described in Section 4.7.

 

Section 4.7: Rules and Limitations of Committees

All permanent and ad hoc committees will provide a written report to the Executive Committee each month prior to the Executive Committee meeting.  The chair of the ad hoc committee can deliver this report in writing or in person at the committee meeting.  The Executive Committee must approve all recommendations of the Standing and Ad Hoc Committees before action can be taken. No commitments on behalf of the Continuum may be made by any committee chairperson or any member of any committee without the approval of the Executive Committee.  Executive Committee approval can be granted via email, if needed.  

 

Section 4.8 Quorum

A quorom for a committee shall be fifty-one (51) percent of the Coalition members on the committee who are present at any given meeting.

 

 

Article V: Miscellaneous Provisions

 

Section 5.1: Amendment of Bylaws

These Bylaws may be altered, amended or repealed by the affirmative vote of two-thirds (2/3) majority of the Voting Members at any annual or monthly meeting of the Coalition.  Proposals to amend the Bylaws may be made at any monthly meeting.  The proposed amendment will be sent to all Coalition members in writing fifteen (15) days before the next regularly scheduled meeting and a vote on the proposal will occurd at the next meeting of the Coalition.

 

Section 5.2: Rules of Procedure

When not inconsistent with the provisions in these Bylaws, Parliamentary Procedures shall govern all meetings of the Continuum of Care Coaltion.

 

Section 5.3: Compensation

Members of the Coalition shall serve without compensation.

 

Section 5.4: Staffing

The Continuum of Care Coordinator will receive policy guidance from the Executive Committee and will regularly report on program activities and accomplishments at monthly meetings of the Coalition.  The Continuum of Care Coordinator will take lead responsibility for carrying out the obligations of the Continuum of Care Coalition including acting as a liaison with local elected officials regarding Coalition performance and activities as necessary.

 

 

Article VI.  Nondiscrimination

The Continuum of Care is a non-discriminatory organization and does not discriminate on the basis of age, sex, race, ethnicity, religion, creed, disability, sexual orientation, familial status, or natural origin in accordance with all state and federal regulations.

 

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