May 9, 2012 Meeting Minutes
1. Meeting called to order at 2:00 PM by Chair Rochelle Doan.
2. Attendance: Rochelle Doan – Chair, Darlene Cook – Vice-Chair, Sarah VanCleve – Secretary, Gina Lindal, Terry Schroeder, Clara Ann Ness, Jim Stowers, Walt LeCouteur, Kirsten Jewel, Diana Gilman, Sheryl Piercy, Dave Frederick, Barry Johnson, Trudy Stacy, Michelle Fleetwood, Rae Rodriguez, Ruth Westergaard, Monica Bernhard, Linda Kerkes
3. Introductions were made around the table.
4. Agenda Review: No changes were made to the agenda.
Minutes: Ruth Westergaard made a clarification on the minutes. The Breast Screening that she provided information on last month is a mobile van doing screening, but is not the Breast and Cervical screening that is done year round. This was a separate screening that was being done. On an ongoing basis, Pat DeGracia can set up screenings for women in need. Pat’s business cards were distributed for those who wanted her contact information. Walt Le Couteur made a motion and Jim Stowers seconded to approve the April meeting minutes as presented, with the clarification on the Health District information from last month.
North Kitsap Fishline – Rae Rodriguez: North Kitsap Fishline is both a food bank and client services office. They spend about $100,000 on client services/year. In 2007, they had 3 full time staff and 80 volunteers; in 2012, they have 3 full time staff, 3 part time staff and 225 volunteers. They do weekend back packs for youth who need food over the weekend and have started some home delivery meals. They assist with rent/mortgage deposits and space rent for mobile homes. They distribute The Salvation Army funds for North Kitsap, which includes medical co-pay assistance, gas assistance and the Warm Home Program.
For homeless, they are the HSC in the North end and run a Safe Park for single women. At the Safe Park, pets are allowed. They also provide motel vouchers for the HSC for vulnerable persons. In the fall, their motel voucher money will go to support the Kitsap Community Shelter. They do have some flexibility with their money and have a huge amount of support from the North Kitsap community.
They have fed over 27,000 households this year, which translates to over 1 million persons. They have provided emergency services for 607 households. Rae distributed the North Kitsap Fishline brochure and 2011 Annual Report.
Coordinated Grant Application – Kirsten Jewell: The KRCC Board meeting is on May 22 at 10:00 am at the Norm Dicks Government Center. Public comment regarding the priorities and set asides for the Coordinated Grant Application will be heard at that time. It is anticipated that the board will take action on those items. On May 24, the MANDATORY Bidder’s Conference for the Combined Grant Application will be held at the Norm Dicks Government Center. It is recommended that the person who will be writing the grant attend the Bidder’s Conference. This year, all submissions will be done electronically, with forms being completed online. At the Bidder’s Conference, a lot of instructions and tips on completing the application will be provided. Staff are willing to meet with organizations if they have questions. The deadline for applications is June 29. There are no substantial changes to the questions, although some questions with multiple parts have been split. Additional questions may be required if your organization’s application is approved. The KRCC website has links to the policy plans and calendar. We are still accepting applications for the Grant Recommendation Committee. If you are interested or know of someone who is interested, please let Terry Schroeder know so that she can send them an application.
Kirsten will be convening the committee in late May to work on the Homeless Housing Plan update. The priorities in the HHP fuel the Coordinated Grant Application. The committee will be working on the update between now and the first quarter of 2013.
Monica and Kirsten will be presenting at the annual Conference on Ending Homelessness about the Housing Solutions Center.
Community agencies met regarding the Consolidated Grant Program, which comes through Department of Commerce. This provides funding for homeless services. There was discussion on how to distribute the incentive funding for this program. There were two recommendations that were made: 1) Only organizations that served clients would be eligible for funding and 2) Take incentive funds and put into the Combined Grant Application program to augment those funds, with some priorities established for that. As it was discussed, the first alternative seemed to be quite complex, while the second seemed much easier to develop, so that was the way it was decided to proceed for the incentive funds this year.
Point in Time Count – Terry Schroeder: Information was presented on the 2012 Point in Time count, with some comparisons from previous years. The count was down a bit this year. It is felt that part of that is due to the difficulty in counting homeless persons; especially those who are couch surfing and those who are chronic and not interested in being counted. There was a higher percentage of older persons (over age 55) than there has been in previous years. Terry will do a little more work on the power point presentation and then send it out in the Thursday Journal.
Other: There was discussion regarding the Life on the Edge event, which was held yesterday. It was felt to be a successful event that showed some of the ways that the vulnerable population deals with the day-to-day stresses.
The Housing Solutions Center wait list had only one person on it at the end of April and they started with 36 persons at the beginning of February. Monica believes that the rental assistance that has been available has been a huge help in getting the wait list down. Some of that rental money, the most flexible, has been spent out for this year so is no longer available.
Outside Homeless – Terry Schroeder: Although there is a minor issue with the KAT Board, it looks like the Kitsap Community Shelter – an overnight shelter that is open every night – will be able to open. The permit has been obtained and Kitsap Rescue Mission is starting volunteer recruitment/training for the shelter. They still anticipate a start date of October 1, 2012.
Point in Time Count/Project Connect – Terry Schroeder: One need for the Project Connect that was seen was for additional interpreters. Trudy has a staff person who could assist with sign language interpretation and she will look into the possibility of using her. Spanish interpreters are needed to be available specifically for the medical area, as well as a couple for the survey area. We will be working on planning for Project Connect and PIT count soon.
Kitsap County Public Health District – Ruth Westergaard: The Public Health District has a Syringe Exchange program. For those using syringes for illegal drugs, they can bring their syringe in and receive a new syringe for each used one brought in. They will also be given a Sharps Container for disposing of the needles. In 2011 550,000 used needles were turned in, which works out to be 500 persons/month. The Syringe Exchange Program will also provide information on additional programs that are available through the Public Health District or other community agencies.
Kitsap Mental Health Services – Rochelle Doan: They have just found out that they have been approved for a $1.9 million grant, which will help provide more coordination of care around primary care needs for their clients.
Kitsap Rescue Mission – Walt Le Couteur: Their Fresh Start Program (shelter program for men) still has one bed open, but it may be filled shortly.
DSHS – Bremerton CSO – Gina Lindal: There is really nothing new. She provided a clarification on their hours. Workers see clients from 7:30 am to 2:00 pm, but they are open until 5:00 pm. Requests for replacement cards is now done by mail only. There was a question about the Mobile CSO and she provided contact information.
The Salvation Army – Sheryl Piercy: They are having a free clothing giveaway from 9 am to noon this Friday, May 11 from 9 am to noon. Sheryl distributed a cheat sheet about services that are offered at the Bremerton Salvation Army. They will be having a family friendly event on the last Friday of each month. They also have received approval for their Kettle Korn fund raiser. They will be hiring 8 workers and one manager for the Kettle Korn. Information on the positions is at WorkSource Kitsap.
Coffee Oasis – Dave Frederick: They are in the throes of construction of their youth shelter. Things are moving along well. They submitted the final plans for the remodeling of their Poulsbo location.
Kitsap Transit – Trudy Stacy: They will be distributing 5,000 Free Ride bus tickets to the Housing Solutions Center tomorrow. They will present the methodology/procedure to the HSC Advisory Committee tomorrow and once approved, the HSC will distribute the vouchers to agencies.
Forward Bound/Westsound Treatment – Michelle Fleetwood: They have 14 units in the Forward Bound Program – permanent supportive housing. Currently, there are 13 families on their wait list.
Kitsap Recovery Center – Linda Kerkes: The Guest Program is full at this time. Adatsa lost all money for housing and long-term beds have been reduced state-wide.
Bremerton Housing Authority – Sarah Van Cleve: Copies of BHA’s annual report for 2012 were distributed.
Housing Solutions Center – Monica Bernhard: They have been very busy. In April, they had over 1,000 contacts, with 313 appointments set. That is a 50% increase over March. Over 100 of those were referred to LIHEAP (KCR’s energy assistance program) for rental assistance. LIHEAP is more flexible than KCR’s Homeless Prevention and Rapid Rehousing Program (HPRP) so they have referred more people to LIHEAP. For instance, LIHEAP can assist with rent in an Oxford House and HPRP cannot, as there is no lease. They are working through a process with Harrison Medical Center to get a respite facility for persons coming out of the hospital without a home to go to. Kitsap Transit has a proposed process for the free bus vouchers, which will be distributed starting this Friday or Monday next week. Monica received information regarding service animals. ADA states that an organization cannot ask for ID cards, etc. to prove that an animal is a service animal. A person cannot be denied shelter because of having a service animal. The HSC will be referring persons, with service animals, who meet the other criteria set by the agency.
The meeting adjourned at 4:00 pm.
Sarah VanCleve, Secretary